Winery Operations Coordinator

JOB SUMMARY

The Winery Operations Coordinator will provide support to the Westfield production team in forecasting and analyzing short- and long-term production planning. Deliver forecasts with business insights on a regular basis. Update and maintain KPI’s and will be cross trained to backup other essential functions of the planning/supply chain team. Manages inventory levels of critical supplies for Bottling, Winemaking, and Cellar Departments. Coordinates relationships with grape growers, manages grape contracts, and schedules grape delivery schedules.

ESSENTIAL FUNCTIONS

• Perform business analysis as directed to optimize production schedules, as well as finished goods and raw material inventories
• Recommend improvements to existing or planned production/operations processes
• Work with purchasing for production needs and planning
• Ordering of raw materials for bottling, product ingredients, crush supplies, other essential materials, and other miscellaneous supplies
• Grape procurement for forecasted volume of both Concord and white grapes
• Securing grower contracts to match the forecasted volume
• Maximize grape delivery scheduling to ensure high efficiency levels
• Keep up positive relationships with the Mogen David grape growers
• Raw material yield tracking
• Manage and communicate daily KPI’s to Ops Team and Leadership
• Create wine needs schedule and work closely with Winemaking and Cellar Team to ensure needs are met
• Create daily production schedule, and input into JDE
• Post daily production in JDE. Reconcile any discrepancies daily
• Support Winemaking and Cellar as needed with ordering supplies and materials
• Ordering specific materials for specific production runs

OTHER FUNCTIONS

• Monitor tanker flow in and out of facility to process weigh tickets and bills of lading
• Generate the bi-monthly tax paid removals
• Assist in monthly NYS excise tax reporting
• Complete documentation for compliance to TTB standards
• Enter wine making movement information into J.D. Edwards
• Perform physical inventories of various ingredients and raw materials as required
• Inputting daily production, shipping, and receivables into J.D. Edwards
• Generate various efficiency and productivity reports
• Cross-train to backup other plant job functions as needed
• Maintain the site petty cash and company credit card
• This job description reflects management’s assignment of general functions; it does not restrict the tasks that may be assigned.

QUALIFICATIONS

• Bachelor’s Degree in Business, Operations, Accounting, Finance, Engineering, or related field or equivalent experience
• Three or more years of experience within supply chain, manufacturing, warehousing, distribution, transportation and/or finance
• Analytical abilities with reliance on data to drive decisions and the ability to conceptualize solutions
• Advanced PC skills (Excel, Word, Outlook)
• Extremely detail oriented
• Ability to be a team player in a dynamic, fast-paced environment
• Must be able to juggle multiple priorities with tight deadlines
• Excellent interpersonal skills including written and verbal
• Must be self-motivated, articulate, empowered, and creative
• Ability to work independently, with a minimum of supervision.
• Knowledge of or ability to be trained in TWG software programs. J.D. Edwards/ERP experience preferred
• CPG and/or wine industry experience preferred
• Must embrace and demonstrate The Wine Group Core Values (Long-term Sustainable Value Creation, Relentlessly Entrepreneurial, Empowered People, and Responsible and Trustworthy), and keep them in mind when making all decisions

PHYSICAL DEMANDS

• Ability to travel between facilities when required
• Ability to lift up to 50 pounds in rare circumstances
• Primary work activities are within an office environment

At The Wine Group, we are proud to be an equal opportunity employer and we are committed to an environment of mutual respect, diversity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.

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