Receptionist

2800 Black Lake Pl, Philadelphia, PA 19154, USA Req #1168
Monday, January 23, 2023

Job Title: Office Receptionist

Department: Client Services

Reports to: Client Accounts Manager

FLSA Status: Non-Exempt

Company Information: DISA Global Solutions is an industry-leading safety and compliance solutions provider with customers across the U.S. and Canada since 1986 and more than 800 team members across 30 locations. When you join the DISA family, you join an industry leader that more than 27% of fortune 500 companies use. With a rich history of IT innovation, we have more than 40,000 customers and complete more than 6 million orders each year.


DISA is proud to be a 2022 “Top Workplaces” award winner. We offer competitive pay, a robust benefits package, and an exciting place to work. We have a collaborative and team-oriented culture with numerous opportunities for career advancement. We host monthly appreciation events, and our internal learning and development team provides the resources for employees to engage in continuing education and training.
 

Position Summary: Serves as the first point of contact for the company, welcoming and directing both visitors and calls appropriately. Ideal candidates will be outgoing, personable, comfortable with technology, and eager to represent University Services well.


Responsibilities/Job Duties:

Average % of time split among daily duties Responsibility

10%• Greet couriers and receive packages and deliveries.

• Serve guests by greeting, welcoming, directing and announcing them appropriately.

• Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)

80%• Perform clerical receptionist duties such as opening sorting, scanning/distributing incoming mail and posting outgoing mail.

• Performs other miscellaneous administrative tasks, as assigned (printing/prepping positives for MRO Signature and/or AMS Cards and/or mailing results and assists in stamper queue as needed).

• Answer, screen, and forward any incoming phone calls while providing basic information when needed


10% • Call for service, as needed, for printers/copiers/scanners,postage machines.

• Notify the building manager and service vendors of any issues (plumbing, pest control, electrical, light bulb replacement, ice machine etc.)

• Order Supplies, (office supplies, breakroom supplies, distribution supplies, etc.)

• Ability to tidy and maintain the reception area and conference rooms and assist in organizing company lunches and events.


Qualifications Required:

• Working knowledge of Microsoft Office skills, particularly in Outlook, Excel, and Word

• Proven working experience in similar roles

• Professional appearance

• Solid communication skills, both written and verbal

• Ability to be resourceful and proactive in dealing with issues that may arise

• Ability to organize, multitask, prioritize and work under pressure


Education Required:

High school degree

Travel:
None
 

Work Schedule: In Office position; Monday - Friday, 8:30 am - 5:00 pm (We can be flexible, could do 8:00 am - 4:30 pm or 9:00 am - 5:30 pm).
 

Overtime: Little or no overtime required


Physical Working Conditions (ADA):

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


• Physical demands: While performing the duties of this job, the employee is regularly required to talk, hear, walk, sit, stand, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms. Employee must occasionally lift up to twenty - five (25) pounds. Specific vision abilities required by the job includes: close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment: The noise level in the work environment is moderate

EOE/M/F/Vet/Disability









Other details

  • Job Family Receptionist
  • Job Function Operations
  • Pay Type Hourly
  • Travel Required No
Location on Google Maps
  • 2800 Black Lake Pl, Philadelphia, PA 19154, USA